Katie Cook
Katie Cook is the Marketing Communications Specialist for Expo Logic, an event registration company that works with clients worldwide to provide innovative registration and lead retrieval services.
6 Tips to Keep in Mind When Planning Event Security
July 19, 2018
In today’s post 9/11 world, event security has become a top concern for event planners. All types of events can be vulnerable to security threats, no matter the size of the event or the location. Event organizers must always be thinking about the best ways to implement security at events in order to keep their attendees safe.
Here are some key points to consider when creating a security plan for your next event:
- Provide safety and security training for event staff – Staff that have been previously trained in safety and security measures are better equipped to identify and react in the case of an emergency. Also, trained staff can be an extension of your surveillance at the ground level with staff members directly interacting with your attendees.
- Focus on event assessments – Create a system to assess the threat level at your event and create a security plan based on this assessment. For example, a smaller event held inside a secure venue would be assessed as low-risk and your event security would be planned accordingly.
- Implement different techniques for layered security – Don’t just stick with one element for security at your event. Increase safety and security with different techniques like metal detectors, uniformed officers, and camera surveillance.
- Event security also means data security – Event organizers are also responsible for keeping attendee data safe and protected. Start by keeping your event registration simple and secure, only asking for the information you really need to get them to your event. In addition, use foolproof technology that is already setup to ensure data security.
- Choose a trusted venue – Your event’s security is a number one priority, so make sure it also is a priority of your event venue. Work with venues that have security measures in place and take event safety just as seriously as you do.
- Plan and prepare for medical emergencies, too – Form a plan with your event staff for how to handle and react in the case of a medical emergency. Create and share a list of contact information for the local hospital, fire department and police department that is easily accessible to your event staff.
Event organizers must remember to think ahead and be prepared for whatever situation may occur. Being proactive about creating a security plan for your event is essential so everyone involved can feel confident and know what to do in case of an emergency.
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Partner Voices
Overview:
The award-winning Orange County Convention Center (OCCC) goes the extra mile to make every day extraordinary by offering customer service excellence and industry-leading partnerships. From their dedicated in-house Rigging team to their robust Exhibitor Services, The Center of Hospitality brings your imagination to life by helping you host unforgettable meetings and events. With more than 2 million square feet of exhibit space, world-class services and a dream destination, we are committed to making even the most ambitious conventions a reality.
In October 2023, the Orange County Board of County Commissioners voted to approve allocating Tourist Development Tax funding for the $560 million Phase 5A completion of the OCCC. The Convention Way Grand Concourse project will include enhancements to the North-South Building, featuring an additional 60,000 square feet of meeting space, an 80,000- square-foot ballroom and new entry to the North-South Building along Convention Way.
“We are thrilled to begin work on completing our North-South Building which will allow us to meet the growing needs of our clients,” said OCCC Executive Director Mark Tester. “As an economic driver for the community, this project will provide the Center with connectivity and meeting space to host more events and continue to infuse the local economy with new money and expanding business opportunities.”
Amenities:
The Center of Hospitality goes above and beyond by offering world-class customer service and industry-leading partnerships. From the largest convention center Wi-Fi network to custom LAN/WAN design, the Center takes pride in enhancing exhibitor and customer experience.
The OCCC is the exclusive provider of electricity (24-hour power at no additional cost), aerial rigging and lighting, water, natural gas and propane, compressed air, and cable TV services. Convenience
The Center is at the epicenter of the destination, with an abundance of hotels, restaurants, and attractions within walking distance. Pedestrian bridges connect both buildings to more than 5,200 rooms and is within a 15-minute drive from the Orlando International Airport. The convenience of the location goes hand-in-hand with top notch service to help meet an event’s every need.
Gold Key Members
The OCCC’s Gold Key Members represent the best of the best when it comes to exceptional service and exclusive benefits for clients, exhibitors and guests. The Center’s Gold Key memberships with Universal Orlando Resort, SeaWorld Orlando and Walt Disney World greatly enhance meeting planner and attendee experiences offering world-renowned venues, immersive experiences and creative resources for their events.
OCCC Events:
This fiscal year, the OCCC is projected to host 168 events, 1.7 million attendees, and $2.9 billion in economic impact.
The Center’s top five events during their 2022-2023 fiscal year included:
AAU Jr. National Volleyball Championships 2023
200,000 Attendees
$257 Million in Economic Impact
MEGACON 2023
160,000 Attendees
$205 Million in Economic Impact
Open Championship Series 2023
69,500 Attendees
$89 Million in Economic Impact
Sunshine Classic 2023
42,000 Attendees
$54 Million in Economic Impact
Premiere Orlando 2023
42,000 Attendees
$108 Million in Economic Impact
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