Candy Adams
Candy Adams, aka “The Booth Mom®,” is a hands-on trade show exhibit project manager and trainer. She helps exhibitors maximize the return on their exhibit investment using the best strategic, tactical and training practices.
Things I Wish Somebody Would Have Told Me About Exhibiting
November 20, 2018
No. 7: Fudge your trade show exhibiting show deadlines.
We all know people who procrastinate. And sometimes, the enemy is us!
One of my favorite old country-western songs talks about “living my life one step ahead of behind.” And, with more and more time poverty in our lives, even if you don’t procrastinate, you can still get “behinder and behinder.” Some days I feel like I’m meeting myself coming around the other end!
Building some spare time into your show timeline will give you a little cushion between when you originally planned on having a show task done and when it will really happen. This can be especially important when deadline-based discounts are on the line or when missing one deadline will cause a domino effect on other deadlines in your critical path.
I don’t know if I wasn’t a quick study on this tactic of padding my deadline dates. But after a couple of years scrambling to work with my show team to meet the discount deadlines in the show kit, my mental light bulb finally went on. I figured out that if I moved up the deadlines on the written plans I provided my show team that I could breathe a little easier. Maybe I wouldn’t always be under stress to make sure I got the associated discounts and avoided those nasty rush charges.
Ask yourself, “Who but you really knows the actual deadlines published in the exhibitor services manual?” And does anyone really care that you’ve built a little bit of anti-stress self-protection into the dates that might also save your company money?
Be especially generous with how much you’re fudging the dates if you’re dealing with known procrastinators (a.k.a. serial deadline-missers), road warriors or super-busy colleagues.
This blog is part of an on-going series. Read No. 6 here.
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Partner Voices
Overview:
The award-winning Orange County Convention Center (OCCC) goes the extra mile to make every day extraordinary by offering customer service excellence and industry-leading partnerships. From their dedicated in-house Rigging team to their robust Exhibitor Services, The Center of Hospitality brings your imagination to life by helping you host unforgettable meetings and events. With more than 2 million square feet of exhibit space, world-class services and a dream destination, we are committed to making even the most ambitious conventions a reality.
In October 2023, the Orange County Board of County Commissioners voted to approve allocating Tourist Development Tax funding for the $560 million Phase 5A completion of the OCCC. The Convention Way Grand Concourse project will include enhancements to the North-South Building, featuring an additional 60,000 square feet of meeting space, an 80,000- square-foot ballroom and new entry to the North-South Building along Convention Way.
“We are thrilled to begin work on completing our North-South Building which will allow us to meet the growing needs of our clients,” said OCCC Executive Director Mark Tester. “As an economic driver for the community, this project will provide the Center with connectivity and meeting space to host more events and continue to infuse the local economy with new money and expanding business opportunities.”
Amenities:
The Center of Hospitality goes above and beyond by offering world-class customer service and industry-leading partnerships. From the largest convention center Wi-Fi network to custom LAN/WAN design, the Center takes pride in enhancing exhibitor and customer experience.
The OCCC is the exclusive provider of electricity (24-hour power at no additional cost), aerial rigging and lighting, water, natural gas and propane, compressed air, and cable TV services. Convenience
The Center is at the epicenter of the destination, with an abundance of hotels, restaurants, and attractions within walking distance. Pedestrian bridges connect both buildings to more than 5,200 rooms and is within a 15-minute drive from the Orlando International Airport. The convenience of the location goes hand-in-hand with top notch service to help meet an event’s every need.
Gold Key Members
The OCCC’s Gold Key Members represent the best of the best when it comes to exceptional service and exclusive benefits for clients, exhibitors and guests. The Center’s Gold Key memberships with Universal Orlando Resort, SeaWorld Orlando and Walt Disney World greatly enhance meeting planner and attendee experiences offering world-renowned venues, immersive experiences and creative resources for their events.
OCCC Events:
This fiscal year, the OCCC is projected to host 168 events, 1.7 million attendees, and $2.9 billion in economic impact.
The Center’s top five events during their 2022-2023 fiscal year included:
AAU Jr. National Volleyball Championships 2023
200,000 Attendees
$257 Million in Economic Impact
MEGACON 2023
160,000 Attendees
$205 Million in Economic Impact
Open Championship Series 2023
69,500 Attendees
$89 Million in Economic Impact
Sunshine Classic 2023
42,000 Attendees
$54 Million in Economic Impact
Premiere Orlando 2023
42,000 Attendees
$108 Million in Economic Impact
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