How to Build an Effective Production Team for Your Virtual Event
November 27, 2021
When planning a virtual event, visualizing and setting up a virtual stage is quite a herculean task. The stage needs to be intuitive to interact with and needs to inspire engagement. You want to see your audience interact with your content, with other attendees, and build meaningful relationships.
You can’t do it alone. You need an all-star team with a range of skills to consider. How should you structure the team? Which are the key responsibilities to hire for? Let’s take a look!
Producer
This is the person who manages the A to Z of your event production. They have a clearly outlined schedule with them and they make sure everyone is at the right place at the right time.
Technical Event Manager
A technical event manager is someone who is hands-on with the computer/laptop. They work with the broadcasting software that allows you to present live and switch between different streams and camera angles.
Camera Operator
This is the person who will be at the camera and if anything changes will make adjustments in real-time ensuring you don’t lose the stream. They’re also the ones checking if the batteries are charged and if all related equipment is working properly.
Audio Engineer
An audio engineer plays a critical role in relaying the audio from your studio to the live audience. This is a key role as poor quality sound makes audience engagement challenging.
Teleprompter Operator
The teleprompter operator transcribes scripts or recordings onto special screens that are used to prompt presenters to remember what they are to say.
Grip
A grip is responsible for setting up all the lighting and camera equipment at the studio and is in charge of all the mechanical fittings involved.
Hair & Makeup Artist
Your event may be a pre-recorded or a live virtual event. Either way, you want to make sure that your presenters look and feel good. With a hair and makeup artist, you’ll have this covered.
Live Support
Setting up a virtual stage is one thing but ensuring that it runs smoothly, and any issues are resolved, is quite another. You need someone to support you and fight fires in real-time!
Did you like the team we tried to assemble? Do you want to explore a virtual event platform that your A-team will love working with? Hubilo’s full-time support team ensures every event executes perfectly every time. Experience a personalized demo here.
Partner Voices
Overview:
The award-winning Orange County Convention Center (OCCC) goes the extra mile to make every day extraordinary by offering customer service excellence and industry-leading partnerships. From their dedicated in-house Rigging team to their robust Exhibitor Services, The Center of Hospitality brings your imagination to life by helping you host unforgettable meetings and events. With more than 2 million square feet of exhibit space, world-class services and a dream destination, we are committed to making even the most ambitious conventions a reality.
In October 2023, the Orange County Board of County Commissioners voted to approve allocating Tourist Development Tax funding for the $560 million Phase 5A completion of the OCCC. The Convention Way Grand Concourse project will include enhancements to the North-South Building, featuring an additional 60,000 square feet of meeting space, an 80,000- square-foot ballroom and new entry to the North-South Building along Convention Way.
“We are thrilled to begin work on completing our North-South Building which will allow us to meet the growing needs of our clients,” said OCCC Executive Director Mark Tester. “As an economic driver for the community, this project will provide the Center with connectivity and meeting space to host more events and continue to infuse the local economy with new money and expanding business opportunities.”
Amenities:
The Center of Hospitality goes above and beyond by offering world-class customer service and industry-leading partnerships. From the largest convention center Wi-Fi network to custom LAN/WAN design, the Center takes pride in enhancing exhibitor and customer experience.
The OCCC is the exclusive provider of electricity (24-hour power at no additional cost), aerial rigging and lighting, water, natural gas and propane, compressed air, and cable TV services. Convenience
The Center is at the epicenter of the destination, with an abundance of hotels, restaurants, and attractions within walking distance. Pedestrian bridges connect both buildings to more than 5,200 rooms and is within a 15-minute drive from the Orlando International Airport. The convenience of the location goes hand-in-hand with top notch service to help meet an event’s every need.
Gold Key Members
The OCCC’s Gold Key Members represent the best of the best when it comes to exceptional service and exclusive benefits for clients, exhibitors and guests. The Center’s Gold Key memberships with Universal Orlando Resort, SeaWorld Orlando and Walt Disney World greatly enhance meeting planner and attendee experiences offering world-renowned venues, immersive experiences and creative resources for their events.
OCCC Events:
This fiscal year, the OCCC is projected to host 168 events, 1.7 million attendees, and $2.9 billion in economic impact.
The Center’s top five events during their 2022-2023 fiscal year included:
AAU Jr. National Volleyball Championships 2023
200,000 Attendees
$257 Million in Economic Impact
MEGACON 2023
160,000 Attendees
$205 Million in Economic Impact
Open Championship Series 2023
69,500 Attendees
$89 Million in Economic Impact
Sunshine Classic 2023
42,000 Attendees
$54 Million in Economic Impact
Premiere Orlando 2023
42,000 Attendees
$108 Million in Economic Impact
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