IAEE Releases 2019 Edition of Guidelines for Display Rules and Regulations
August 13, 2019
International Association of Exhibitions and Events has released an update to its Guidelines for Display Rules and Regulations. The guidelines are designed to promote continuity and consistency among U.S. exhibitions and events.
IAEE recommends that event organizers use the guidelines to create consistent and fair exhibiting standards based on the individual features of their specific exhibition or event. Show managers also often include a copy in exhibitor kits or prospectuses as a helpful reference tool for event managers responsible for booth design.
IAEE display guidelines include everything from measurements (quick quiz: at most shows, what is the maximum height allowed for a sidewall in a perimeter booth?) and height restrictions to guidance on areas like acceptable sound volume (so the presenter in the booth next to yours doesn’t drown out your conversations with dance music).
Compliance with fire, safety, the Americans with Disabilities Act and other state, federal or provincial government requirements are also addressed. In the 2019 edition, further clarification was submitted in the following areas:
Line-of-Sight vs. Cubic Content
IAEE identified two distinctly different styles of show display regulations that organizers should review to decide which style is best suited to their event.
Drone Operation
This was added as a subsection to Remote-Controlled Devices, noting that local facility and city ordinances are in effect in most areas that prohibit drone activity near the public or in public spaces.
Vehicle Regulations
Common examples were added.
"IAEE periodically creates a task force of members to review, discuss and if needed, update the existing Guidelines for Display Rules and Regulations," said Tom Corcoran, IAEE Guidelines for Display Rules and Regulations task force chairperson. "Keeping in mind that technology and other factors influence how quickly things change, it is our intent to give show organizers the opportunity to put their best foot forward and consistently offer their exhibitors the best return on their investment possible."
IAEE's Guidelines for Display Rules and Regulations, 2019 Update is available for free to IAEE members and available to non-members for a fee. For more information and IAEE resources, go here.
Partner Voices
Overview:
The award-winning Orange County Convention Center (OCCC) goes the extra mile to make every day extraordinary by offering customer service excellence and industry-leading partnerships. From their dedicated in-house Rigging team to their robust Exhibitor Services, The Center of Hospitality brings your imagination to life by helping you host unforgettable meetings and events. With more than 2 million square feet of exhibit space, world-class services and a dream destination, we are committed to making even the most ambitious conventions a reality.
In October 2023, the Orange County Board of County Commissioners voted to approve allocating Tourist Development Tax funding for the $560 million Phase 5A completion of the OCCC. The Convention Way Grand Concourse project will include enhancements to the North-South Building, featuring an additional 60,000 square feet of meeting space, an 80,000- square-foot ballroom and new entry to the North-South Building along Convention Way.
“We are thrilled to begin work on completing our North-South Building which will allow us to meet the growing needs of our clients,” said OCCC Executive Director Mark Tester. “As an economic driver for the community, this project will provide the Center with connectivity and meeting space to host more events and continue to infuse the local economy with new money and expanding business opportunities.”
Amenities:
The Center of Hospitality goes above and beyond by offering world-class customer service and industry-leading partnerships. From the largest convention center Wi-Fi network to custom LAN/WAN design, the Center takes pride in enhancing exhibitor and customer experience.
The OCCC is the exclusive provider of electricity (24-hour power at no additional cost), aerial rigging and lighting, water, natural gas and propane, compressed air, and cable TV services. Convenience
The Center is at the epicenter of the destination, with an abundance of hotels, restaurants, and attractions within walking distance. Pedestrian bridges connect both buildings to more than 5,200 rooms and is within a 15-minute drive from the Orlando International Airport. The convenience of the location goes hand-in-hand with top notch service to help meet an event’s every need.
Gold Key Members
The OCCC’s Gold Key Members represent the best of the best when it comes to exceptional service and exclusive benefits for clients, exhibitors and guests. The Center’s Gold Key memberships with Universal Orlando Resort, SeaWorld Orlando and Walt Disney World greatly enhance meeting planner and attendee experiences offering world-renowned venues, immersive experiences and creative resources for their events.
OCCC Events:
This fiscal year, the OCCC is projected to host 168 events, 1.7 million attendees, and $2.9 billion in economic impact.
The Center’s top five events during their 2022-2023 fiscal year included:
AAU Jr. National Volleyball Championships 2023
200,000 Attendees
$257 Million in Economic Impact
MEGACON 2023
160,000 Attendees
$205 Million in Economic Impact
Open Championship Series 2023
69,500 Attendees
$89 Million in Economic Impact
Sunshine Classic 2023
42,000 Attendees
$54 Million in Economic Impact
Premiere Orlando 2023
42,000 Attendees
$108 Million in Economic Impact
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